A. Complete the table below: Identify the title of the accessed document relevant to each requirement category for business meetings For each document, outline all requirements you must follow when conducting business meetings
Requirement Category	Outline of Requirements
Legal Requirements	Title: The WHS Act
Requirements: The meeting is required to observe cross cultural communication techniques and allow all attendees to speak without discrimination. To meet the requirement of the WHS Act, the chair of the meeting is required to conduct a short hazard inspection prior to the meeting to ensure the space is safe. Any hazards must be removed.
Ethical Requirements	Title: The Education and Training institute
Requirements: The Education and Training institute has a strict code of ethics. Meeting participants must not promote any ideas related to self-interest or conflict of interest.

B. Answer the following questions about organisational requirements for business meetings.
Identify the title of at least one accessed document relevant to organisational requirements for business meetings.
The printed agenda and current course content are required for reference during the meeting.
Outline all requirements from the identified document relevant to creating each of the following: Notice of meetings This refers to a formal notification provided to participants of the meeting to inform them that a meeting will take place. Meeting agendas This refers to documents that inform participants of the schedule and sequence of events that will take place during the meeting. Meeting papers This refers to supplementary documents provided to participants to ensure they are well informed about the purpose of the meeting and the topics that will be covered (e.g. financial reports, minutes of the previous meeting) If you identified more than one document in question B-i, you must include the title of the document as reference.
Notice of meetings	This document informs all participants in advance of an upcoming meeting. The meeting's date, time, and venue are specified along with the meeting's type purpose.
Meeting agendas	This is a document that contains details on what topics will be discussed in the meeting. Agendas state the schedule and sequence of events that will take place during the meeting. Agendas can be prepared by the chairperson or by someone instructed by the chairperson.

Meeting papers	These refer to documents that ensure all meeting participants are well-informed about the meeting's purpose and agenda. These can include minutes, policy documents, and handouts.
Outline all requirements from the identified document relevant to recording information during a meeting.
These refer to items that can assist in recording and confirming the attendance of your participants at the meeting. These items can include the following: Attendance sheets Identification/name tags Handouts (e.g. agenda, fact sheets) Feedback forms Recording meeting proceeds does not only include what happened during the meeting; it also includes the outcomes of your meeting. This involves decisions that all attendees agreed upon, action items to be taken, who must carry out these action items, and when these action items must be carried out. Once you have recorded the meeting outcomes, you must then review your minutes to ensure that your minutes provide an accurate portrayal of what happened during the meeting. Following your review, you must then finalise your minutes and submit it for approval to your chairperson. Finally, once your minutes have been approved, you must distribute your minutes and any relevant post-meeting documentation to your meeting attendees.
Identify your organisation's designated timeframe for distributing relevant document before and after a meeting is conducted.
Before: A notice of the meeting must be sent out via email to all staff at least 21 days before the scheduled meeting.
After: Final copies of the updated Meeting Minutes must be distributed to all staff, including to those who were absent, within seven (7) days for general meetings, and no more than three (3) days for team/department meetings.

Identify at least two opportunities for you to conduct business meetings in your workplace/organisation - one for each business meeting to be conducted

• Type of the meeting
• Purpose of the meeting
• Other relevant information for the meeting to be conducted
• Create a Notice of Meeting for each business meeting to be conducted using obtained information
• Distribute the Notice of Meeting to participants of each meeting to be conducted within designated timeframes

NOTICE OF MEETING
Learner Name	XXX
Workplace/Organisation	Bounce Fitness
Date Prepared	30/10/2022