Case Study: The Digital Transformation Initiative - TechUpGrowth Background: TechUpGrowth is a mid-sized technology company looking to undergo a comprehensive digital transformation to enhance its operations and remain competitive in the rapidly evolving tech landscape. The project, named DigitalShift, aims to streamline internal processes, improve customer experiences, and leverage emerging technologies to drive innovation. Project Overview: Project Name: DigitalShift Project Duration: 18 months Project Budget: $10 million Project Objectives: Implement a robust Enterprise Resource Planning (ERP) system to integrate and optimize internal processes. Develop and launch a customer-centric mobile application for enhanced engagement. Upgrade cybersecurity measures to ensure data integrity and protect against cyber threats. Implement cloud-based solutions for scalability and flexibility. Train employees on new technologies and foster a culture of continuous improvement. Project Team: Project Manager: Group Leader IT Systems Architect: David Nguyen Mobile App Developer: Group member 1 Cybersecurity Specialist: Michael Thompson HI5029 Group Assignment T2 2024 Cloud Solutions Engineer: Group member 2 Change Management Consultant: Group member 3 Project Phases: Initiation (Months 1-2): Define project scope, objectives, and key deliverables. Assemble the project team and allocate roles and responsibilities. Conduct a technology assessment to identify current infrastructure and future needs. Planning (Months 3-6): Develop a detailed project plan, outlining timelines and resource allocation. Conduct a risk assessment and develop a mitigation strategy. Engage stakeholders, including employees, to gather input and address concerns. Execution (Months 7-12): Implement the ERP system, ensuring integration with existing systems. Develop and launch the customer-centric mobile application. Upgrade cybersecurity measures and conduct regular vulnerability assessments. Migrate selected operations to cloud-based solutions. Monitoring and Controlling (Months 13-15): Regularly assess project progress against established milestones. Monitor system performance, cybersecurity measures, and user feedback. Address and resolve issues promptly to minimize disruptions. Closing (Months 16-18): Finalize the implementation of all project components. Conduct comprehensive testing and quality assurance. Provide training sessions for employees on new technologies. Celebrate the successful completion of DigitalShift. Challenges: Balancing the need for digital transformation with ongoing business operations. Ensuring seamless integration of new technologies with existing systems. Addressing employee resistance and fostering a positive attitude toward change. HI5029 Group Assignment T2 2024 Mitigating cybersecurity risks in a continuously evolving threat landscape. Tasks Your team is assigned the project of designing and implementing this Digital Shift Project. Your organization uses an agile development approach. Your lecturer will play the role of the project sponsor. Your team will work collaboratively to develop a comprehensive project plan with detailed timelines and resource allocation. The project sponsor will guide your team regarding the project requirements, and you are required to attend all the project meetings. In the meetings, your team should discuss the steps to initiate this project and discuss how to progress. The above given are only an indication of some basic requirements of the project. The actual project scope should be revised according to your project requirements. Your team is free to make necessary assumptions where necessary. You can make suitable assumptions and alter the project scope, budget and schedule if required. However, please indicate those parameters clearly in the introduction section. Once you have established the necessary assumptions, your group need to produce project management plans and other documents considering the project requirements you have selected. The completed project report should contain 6 main parts (9 tasks) as listed below: Part 1: Project Integration Management o Task 1: make business case o Task 2: make the project charter Part 2: Project Scope Management o Task 3: Develop an initial scope management o Task 4: Develop a work breakdown structure (WBS) Part 3: Project Schedule Management o Task 5: Create Gantt chart for WBS, and then identify at least five milestones Part 4: Project Cost and Quality Management o Task 6: Develop documents for cost estimate and business case financial analysis Part 5: Project Resource Management o Task 7: make a Responsibility Assignment Matrix (RACI Chart) for the WBS Part 6: Project Risk Management o Task 8: Create a risk register o Task 9: Plot the risks on a Probability/Impact Matrix Deliverable Description Your group needs to submit the final version of your assignment in Week 9. The structure of the final HI5029 Group Assignment T2 2024 report is as follows: Executive Summary: The executive summary should provide an overview of the report's outcomes and be no longer than half a page. You can find helpful guidelines on how to write an executive summary in this link: https://blog.pandadoc.com/how-to-write-executive-summary/ Table of contents Introduction: State the purpose and objectives of the report. Part 1: Project Integration Management o Task 1: make a business case o Task 2: make the project charter Part 2: Project Scope Management o Task 3: Develop an initial scope management o Task 4: Develop a work breakdown structure (WBS) Part 3: Project Schedule Management o Task 5: Create Grantt chart for WBS, and then identify at least five milestones Part 4: Project Cost and Quality Management o Task 6: Develop documents for cost estimate and business case financial analysis Part 5: Project Resource Management o Task 7: Prepare a Responsibility Assignment Matrix (RACI Chart) for the WBS Part 6: Project Risk Management o Task 8: Create a risk register o Task 9: Plot the risks on a Probability/Impact Matrix Overall Summary: Summarize your findings, consolidating and drawing attention to the main points of the report. Referencing: Reference sources must be cited in the text of the report, and listed appropriately at the end in a reference list using Harvard referencing style. Appendix: Attach Meeting Agenda Minutes for 2 meetings.