document you will find a description of the Revenue Cycle for Techarati, Inc., Use the summary provided to prepare a system flowchart. Prepare the flowchart using the guidelines and appropriate symbols as described in Chapter 3 of the textbook. The flowchart should be well-formatted and easy to understand. Prepare the flowchart using LucidChart (lucidchart.com) and export it as a pdf file for submission to this assignment. Also, view the grading rubric above to see the criteria used for grading this project and the video on how to prepare Flowcharts using LucidChart on Blackboard. Submit ONE file (pdf) for the Flowchart Project on Blackboard using this assignment tool on or before the due date.

THE FLOWCHART PROJECT:

Techarati, Inc. is a medium-sized computer retail sales company serving both individual and business customers. Based upon a discussion with the owner at Techarati, you have prepared the following summary of the Revenue Cycle. Use this narrative to prepare a document flowchart to depict the Revenue Cycle for Techarati.

Customers send a Customer Order to Techaratis Sales Department. When a Customer Order is received, the Sales Department enters the order information into the database to check inventory availability. If the inventory to fill the order is not available, a Back- order document (2 copies) is generated. One copy is sent to Purchasing and the other copy is filed alphabetically with the Customer Order in the Sales Department. If the inventory for the is available, a Sales Order (4 copies) is generated. One copy of the Sales Order is sent to the customer. One copy is filed alphabetically in the Sales Department with the Customer Order. Two copies of the Sales Order are sent to the Warehouse.

In the Warehouse, one copy of the Sales Order serves as a picking ticket to release the stock and the other copy serves as a packing slip. A warehouse employee picks the goods and completes the order by shipping the order to the customer. A copy of the Sales Order is included with the order as a packing slip. The Warehouse pulls up the order in the system and enters the shipping date and then a Shipping Confirmation (2 copies) is generated. One copy of the Shipping Confirmation is forwarded to the Billing Department. The other copy of the Shipping Confirmation is filed in the Warehouse by date along with the Sales Order.

When the Billing Department receives the Shipping Confirmation, the information is from the Shipping Confirmation is entered into the database to update inventory and an Invoice is prepared (2 copies). One copy of the Invoice is sent to the customer, while the other copy of the Invoice is filed in the Billing Department by customer name with the Shipping Confirmation.

Guidelines for Preparing Flowcharts:

1. Understand a system before flowcharting it.

Interview users, developers, auditors and managements, or have them complete a questionnaire. Read a narrative description of the system, or walk though system transactions.

1. Identify the entities to be flowcharted.

Identify departments, job functions, and external parties. Identify documents, reports and information flows, as well as the activities or processes performed on the data.

1. Divide the flowchart into columns for each department involved.

When several departments of functions need to be shown, divide the flowchart into columns and label each one. Flowchart the activities of each entity in its respective column.

1. Flowchart the normal flow of operations.

Ensure that all procedures and processes are in proper order. Identify exception procedures using the annotation symbol.

1. Organize the flowchart

Design the flowchart so that the information flows from top to bottom and from left to right.

1. Given the flowchart a clear beginning and ending.

Designate where each document originates, and show the final disposition of all documents so that there are no loose ends that leave the reader dangling. To depict items sent or received somewhere outside the system (e.g. customer) use a terminal symbol.

1. Use standard flowcharting symbols and clearly label all symbols.

Write a description of the input, process, or output inside the symbol.

1. Multiple copies of documents.

For multiple copies of a document, place document numbers in the top right-hand corner of a symbol. The number should accompany the symbol as it moves through the system.

1. Manual processing symbol.

Each manual processing symbol should have an input and an output. Do not directly connect two documents, except when moving from one column to another, it is best to show the document in both places. Similarly no two processes should appear consecutively.

1. Page connectors.

Use off-page connectors to move from one flowchart page to another. Consider using on-page connectors to avoid excess flow lines and thereby producing a neat-looking page. Clearly label all connectors to avoid confusion.

1. Use arrowheads on all flow lines.

Do not assume the reader will know the direction of the flow. Also, connect each flow line and symbol neatly and completely.

1. Multiple pages.

If a flowchart cannot fit on a single page, clearly label the pages as follows: 1 of 3, 2 of 3, and so on.

1. Show documents or reports in the column where they are created.

Then show them moving to another column for further processing.

1. Files.

Show data entered into or retrieved from a computer file as passing through a processing operation (a computer program) first. Draw a line from a document to a file to indicate that it is being filed. A manual process is not needed to show a document entering a file or going/coming to/from another department.

1. Draw a rough sketch of the flowchart.

Be more concerned with capturing correctly each process and document than with making a perfect drawing. Few systems can be flowcharted in a single draft.

1. Redesign the flowchart.

Avoid clutter and a large number of crossed lines.

1. Verify the flowchart accuracy.

Review it with the people familiar with the system. Be sure all users of flow-charting conventions are consistent.

1. Prepare a final copy of the flowchart using Documentation software such as Lucid Chart.

Place the flowchart name, date and preparers name on each page.