Gift Charts & Fundraising Time Table Activity

Joy to The World Inc., is preparing to raise $2,000,000.00 in donations to start a new outreach project for refugees seeking political asylum from North Korea. Joy to The World Inc., is an international organization with six full time staff (Executive Director, 1 Program Coordinator for International Affairs, 1 Program Coordinator for Domestic Affairs, 1 Outreach Liaison, 1 Communications Coordinator (Mr. Newman), and 1 Administrative Assistant) based out of Seattle, Washington.

Joy to the World Inc., Outreach Gift Chart

For this task, do a gift chart that would help Joy to The World Inc., reach its new goal using the template below. Please understand that you may need to add rows to this table to do this task.

Gift Amount ($)

Number of Gifts Required

Number of Prospects Required

Subtotal ($)

Cumulative Total ($)

Cumulative Percentage

Totals

2,000,000

Joy to The World Inc., Annual Fundraising Campaign Timetable

While Joy to The World Inc., is implementing the new outreach project for those seeking political asylum from North Korea it will continue to hold events as it has over the past 7-years. The Communications Coordinator (Mr. Newman) is new to the position and she inherited a single file folder entitled "Annual Giving" that contains only one sheet of paper on it that said, "good luck". The previous employee was disgruntled and erased all the giving files, previous planning charts, and list of contacts from the shared server. Plus, the server recently crashed and it is hard to determine what all has been salvaged.

So, after meeting with the Executive Director (newly appointed) and other staff members (not of much assistance), Mr. Newman was sent to recreate the annual fundraising campaign timetable based on the information he had gathered and a blank file template that was in the Administrative Assistant's e-mail:

A Donor Recognition Dinner was held in the spring.

Recruitment of fundraising committee members took place after the recognition dinner and took about 2 months.

Identification and Cultivation of new donors/prospects which lasted the entire campaign.

Regular committee meetings took place for 9 months.

Agency branding and marketing campaign was eight months long and started after the committee was formed.

Solicitation of major gifts for Joy to The World Inc., was done over 7 months and started in the middle of summer.

The direct mail campaign was usually functional for 5 months starting in the last summer.

The annual fundraising Casino Night Dinner was held near harvest.

The Annual Haunted Forrest Fundraiser was held in the scariest month.

The Holiday Craft Show Fundraiser was to be held but no time of the year was specified.

The Executive Director was adamant that Mr. Newman include the Speak Out Seattle Even on this annual time table.

If you were in Mr. Neman's position, where might you go to locate information about the giving and philanthropy of Joy to The World Inc., that could be of some help to you with this task? Would there be a reliable database he could search that may be of assistance as well? As a human services professional please share with Mr. Newman some tips you have learned from the class that might be helpful to him as the reconstruction takes place. Lastly, help Mr. Newman complete the chart the was located via e-mail. There may be a need to add more rows to do this task.

Fundraising Campaign

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Nov

Dec

Speak Out Seattle Event Time Table

For Speak Out Seattle event, Joy to The World Inc., has determined that planning will start in February and the event completed by November. Please identify the campaign tasks, who should be responsible for each task, when each task should take place, the activity/event and the follow-up. Please note that rows may need to be added to this table.

Actions (Tasks)

Responsible Person

9

Feb

8

Mar

7

Apr

6

May

5

June

4

Jul

3 Aug

2

Sep

1

Oct

Activity or

Event

Follow Up