How to Facilitate High-Impact Virtual Meetings 135 Table 7.2 Virtual Meeting Outline Lepsinger, Richard; DeRosa, Darleen, Sep 14, 2010, Virtual Team Success : A Practical Guide for Working and Leading from a Distance Wiley, Hoboken, ISBN: 9780470872406 Before Meeting During Meeting Develop agenda/ allot times. Determine who needs to attend and invite participants, giving them as much advance notice as possible. Start on time. Distribute agenda (and any necessary background materials) so team members can prepare. Set ground rules for decision making (consensus, discussion with leader decision, majority vote?). Secure appropriate technologies. Follow agenda. Know your audience and anticipate discussions in advance if possible. Prepare your own presentation/key points. Introduce people who don't know each other. Make sure everyone has the agenda. Review priorities. Facilitate discussion, interaction. Listen with respect to all points of view. Assign action items/ responsibilities. Track decisions made. Take notes/minutes. Summarize decisions/action items. Set date for next meeting, if needed. Close on or before the scheduled end time. After Meeting Distribute notes/minutes promptly. Complete your own action items. Follow up on action items. Ask for feedback on the meeting's effectiveness