In the case study, The Show Must Go On, Kamala is preparing a budgeted statement with two main sections titled "Receipts" and "Expenditures." Within the sections, she must make sure to have subcategories so that actual receipts and costs in the future could be compared with the budget.

I am having trouble determining the amount that should be listed under "Food during performances and rehearsals" on the EXPIDENTURES side of the budget. According to the case study, Kamala paid a fixed cost of $275 for food from an Indian restaurant. She also received a donation of $300 worth of sandwiches and vegetable platters for the cast and crew.

Please reference the attached photo.

• The in-kind food donation ($300 worth of sandwiches and veggies) is listed under the RECEIPTS side of the budget.
• The Indian food ($275) is listed under "Food during performances and rehearsals", under Fixed Costs, on the EXPIDENTURE side of the budget.

Since the $300 worth of sandwiches and veggies are being listed as a "receipt" do I also need to add this amount to the total for "Food during performances and rehearsals" on the EXPIDENTURE side of the budget to cancel it out? bringing the total for "Food during performances and rehearsals" to $575?

or

Is the spreadsheet fine as it is? Leaving the $300 as an In-kind food donation and $275 under "Food during performances and rehearsals".

If you could explain your thinking that would be really helpful so I can understand.

Kamala at the Mosesian Center for the Arts Black Box Theater - March 31, April 1, and April 2, 2017 RECEIPTS Budget Actual EXPENDITURE Budget Actual Total Variable Costs S 900 Black Box Theater, including adults, students, and seniors $4,338 TOTAL ESTIMATED TICKET RECEIPTS $4,338 Total Contribution Margin S 3,438 Cash donation $200 Step Costs: From Solution to Question 2b In-kind food donation $300 Technical support and lighting (4-hour minimum) $ 180.00 Cash and In-Kind Food Donations Total $500 Sound technician (4-hour minimum) $ 180.00 TOTAL BUDGETED RECEIPTS $4,838 House management $ 240.00 Total Step Costs $ 600 Fixed Costs: Hall rental per week, including practices and performance 1000 One-time ticket set-up fee 30 Rental for rehearsal 300 Stage decoration and transportation of decor 0 Additional light and sound 300 Brochures and printing 150 Publcity for various ads, interviews, Facebook ads, etc. 360 Make-up 0 Food during performances and rehearsals 275 Copyright payment 200 Other 200 Total step and fixed costs $ 3,415 Operating Income Before Donations S 23 NET OPERATING INCOME ESTIMATED 523