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ADD COLUMNS AS YOU THINK NECESSARY Doofus, Inc Purchases/Payables Procedures Accounting Vouchers Payable Purchasing Recelving The storeroom supervisor checks the manual inventory perpetual records to identify items that need to be reordered. He prepares a two-part prenumbered purchase requi siti on [PR] to replenish inventory. The supervi sor sends part 1 to the purchasing department, and files part 2 by requi siti on number The purchasing department selects a vendor and prepares a five-part prenumbered purchase order [PO]. Part 1 is sent to the vendor. Part 2 is sent to the receiving department. Part 3 is sent to accounts payable, which files it until it gets a receiving report. Part 4 is sent to the storeroom, which compares the PO to the PR. and files the two documents together in the PR file. Part 5 is filed with the PR by PO number The receiving department files part 2 of the PO by PO number until the goods are received. When the goods are received, receiving inspects and counts the goods, compares the vendor's packing slip [PS] with the PO, and prepares a three-part prenumbered receiving report [RR] Receiving sends the PS and part 1 of the RR to purchasing. Part 3 is filed with the PO by vendor name. It then delivers the goods to the storeroom with part 2 of the RR. When the storeroom receives RR part 2 with the goods, it updates the inventory perpetual records and files the RR with the previously filed PR and PO When the purchasing department receives the PS and RR copy 1 from receiving, it files them with the previously filed PR and PO [by PO number] until it receives the vendor's invoice [VI] Purchasing then compares the VI, PO, PR, PS and RR. It sends part 1 of the RR, al ong with the VI, to vouchers payable [a function of the accounting department]. Purchasing then files, the PR, the PO, and the PS in a permanent file, by PO number Accounting files the PO by PO number until it receives the RR and VI from purchasing Accounting then prepares a payment voucher [an authorization to pay the invoice] and posts the payable to the Vouchers Payable journal. Accounting sends the payment voucher, invoice, PO, and RR to the cash disbursements department for payment [do not be concerned with cash di sbursements] NOTE: You may assume that appropriate action is taken whenever any identified comparison reveals a discrepancy [In other words, you may ignore dealing with, say, receiving finding a mismatch between a PS and Po]. Otherwise, assume that if some thing or action is not described, it does not exist or is not performed. ADD COLUMNS AS YOU THINK NECESSARY Doofus, Inc Purchases/Payables Procedures Accounting Vouchers Payable Purchasing Recelving The storeroom supervisor checks the manual inventory perpetual records to identify items that need to be reordered. He prepares a two-part prenumbered purchase requi siti on [PR] to replenish inventory. The supervi sor sends part 1 to the purchasing department, and files part 2 by requi siti on number The purchasing department selects a vendor and prepares a five-part prenumbered purchase order [PO]. Part 1 is sent to the vendor. Part 2 is sent to the receiving department. Part 3 is sent to accounts payable, which files it until it gets a receiving report. Part 4 is sent to the storeroom, which compares the PO to the PR. and files the two documents together in the PR file. Part 5 is filed with the PR by PO number The receiving department files part 2 of the PO by PO number until the goods are received. When the goods are received, receiving inspects and counts the goods, compares the vendor's packing slip [PS] with the PO, and prepares a three-part prenumbered receiving report [RR] Receiving sends the PS and part 1 of the RR to purchasing. Part 3 is filed with the PO by vendor name. It then delivers the goods to the storeroom with part 2 of the RR. When the storeroom receives RR part 2 with the goods, it updates the inventory perpetual records and files the RR with the previously filed PR and PO When the purchasing department receives the PS and RR copy 1 from receiving, it files them with the previously filed PR and PO [by PO number] until it receives the vendor's invoice [VI] Purchasing then compares the VI, PO, PR, PS and RR. It sends part 1 of the RR, al ong with the VI, to vouchers payable [a function of the accounting department]. Purchasing then files, the PR, the PO, and the PS in a permanent file, by PO number Accounting files the PO by PO number until it receives the RR and VI from purchasing Accounting then prepares a payment voucher [an authorization to pay the invoice] and posts the payable to the Vouchers Payable journal. Accounting sends the payment voucher, invoice, PO, and RR to the cash disbursements department for payment [do not be concerned with cash di sbursements] NOTE: You may assume that appropriate action is taken whenever any identified comparison reveals a discrepancy [In other words, you may ignore dealing with, say, receiving finding a mismatch between a PS and Po]. Otherwise, assume that if some thing or action is not described, it does not exist or is not performed
