Read the scenario below and provide an explanation of the steps you would take to resolve the issue/s.

As part of your job as a legal administrative assistant, you are required to record of disbursements to give to the accounting team each Friday. When you check a client file for monies spent on her behalf, you realise that a payment has been recorded twice. Your boss is currently out of the office so is unavailable to talk to about this. What will you do to help resolve the matter?