the assessment include developing gantt chart, work breakdown structure and and all task 3 are related to its respective task 2. all the instructions are given in the assignment itself. Assessment
Task 2 Manage project time BSBPMG531 Student Declaration To be filled out and submitted with assessment responses ? I declare that this task and any attached document related to the task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s) ? I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me ? I have correctly referenced all resources and reference texts throughout these assessment tasks. ? I have read and understood the assessment requirements for this unit ? I understand the rights to re-assessment ? I understand the right to appeal the decisions made in the assessment
| Unit Title Unit Code |
| Student name | |
| Student ID number | |
| Student signature | | Date |
| Task Number | | |
| ------OFFICE USE ONLY----- For Trainer and Assessor to complete: ? Student requested reasonable adjustment for the assessment |
| Marking Sheet Completed successfully Did the student satisfactorily: | Comments | Y | N | DNS |
|---|
| The student has satisfactorily completed and submitted the following: Work Breakdown Structure in Task 2.1 Work Breakdown Structure Dictionary in Task 2.1 Project Schedule in Task 2.2 Impact of the project schedule review in Task 2.2 List of changes to WBS, WBS dictionary and Schedule in Task 2.3 Reflection in Task in Task 2.4 Work Breakdown Structure Case Study in Task 2.5 Project Schedule Case Study in Task 2.5 Impact of the project schedule review Case Study in Task 2.5 List of changes to WBS and Schedule Case Study in Task 2.5 | | ? | ? | ? |
The student met with a group of relevant stakeholders and: - Explained the project scheduling tools used to estimate project time and develop the project schedule
- Showed sequencing and dependencies of tasks
- Sough an agreement on assigned responsibilities for project schedule management
- Considered feedback/input from stakeholders and evaluated how to incorporate them into the project schedule
- Used communication techniques such as summarizing, questioning, paraphrasing and active listening
- Answered questions from the stakeholders
- Reached an agreement regarding the project schedule baseline and the finalisation of the WBS, WBS dictionary and the project schedule.
Feedback in Comments. | | ? | ? | ? |
The student met with the project team to discuss the work performed to address the Case Study and: - Explained the project scheduling tools used to estimate project time and develop the project schedule
- Showed sequencing and dependencies of tasks
- Sough an agreement on assigned responsibilities for project schedule management
- Considered feedback/input from stakeholders and evaluated how to incorporate them into the project schedule
- Used communication techniques such as summarizing, questioning, paraphrasing and active listening
- Answered questions from the stakeholders
- Reached an agreement regarding the project schedule baseline and the finalisation of the WBS and the project schedule.
Feedback in Comments. | | ? | ? | ? |
Demonstrated ability to: - Develop work breakdown structure with sufficient detail to enable effective planning and control
This is evidenced by: - Work Breakdown Structure in Task 2.1
- Work Breakdown Structure Dictionary in Task 2.1
- Work Breakdown Structure Case Study in Task 2.5
| | ? | ? | ? |
Demonstrated ability to: - Estimate duration and effort, sequence and dependencies of tasks, to achieve project deliverables
This is evidenced by: - Project Schedule in Task 2.2
- Reflection in Task in Task 2.4
- Project Schedule Case Study in Task 2.5
| | ? | ? | ? |
Demonstrated ability to: - Use project scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risks
This is evidenced by: - Impact of the project schedule review in Task 2.2
- Impact of the project schedule review Case Study in Task 2.5
| | ? | ? | ? |
Demonstrated ability to: - Contribute to achieving an agreed schedule baseline and communication of the schedule to stakeholders
This is evidenced by: - List of changes to WBS, WBS dictionary and Schedule in Task 2.3
- List of changes to WBS and Schedule Case Study in Task 2.5
- Reflection in Task in Task 2.4
- Participation in meeting with the group of stakeholders (Refer to Marking Sheet)
- Participation in meeting with the project team -Case Study (Refer to Marking Sheet)
| | ? | ? | ? |
| When collaborating with the group, the student has actively participated in group work with a substantial contribution that can be assessed individually for all the requirements of this task. | | ? | ? | ? |
| Task Outcome: Satisfactory ? Not Yet Satisfactory ? |
| Student Name: |
| Assessor Name: Assessor Signature: Date: |
Table of Content Student Declaration.. 2
Task 2 Determine project schedule. 7
Task 2.1 Work Breakdown Structure.. 11
Task 2.2 Project Schedule.. 13
Task 2.3 Agree on schedule baseline.. 15
Task 2.4 Reflection.. 16
Task 2.5 Case Study.. 16
References. 20
Task 2 Determine project schedule | Task summary and instructions |
|---|
| What is this assessment task about? | Refer to and read the documents saved in a separate folder: - MMI company profile and project task
- Policies and Procedures
You have been recently engaged by XYZ Pty Ltd trading as MMI as a Project Manager (PM) to develop and implement a project to open a new campus in Sydney (refer to MMI strategic objectives). - The Board of Directors (BoD) has allocated 3 million dollars to the project.
- Project duration: 1 year.
- You can employ four new staff members to be part of the project team for its duration. Source the rest of the project team from existing MMI personnel (flexible work arrangements will be needed)
The project includes: - Finding premises in Sydney CBD ( 800-1000 square metres, onsite parking for staff, natural light)
Ideally, there will be enough room for 5-7 classes, one meeting room, one computer lab, 1 x student kitchen, student lounge, 1 x staff kitchen, three offices for staff, toilet facilities - Rent the premise
- Obtain necessary permits
- Source architect and building company
- Source and buy furniture and equipment
- Liaise with the architect and building company
The project steering committee is composed of: - Mr Eli Brown Non-executive Director
- Mr Leonard Black - CFO
- Academic Manager (Jacob Graham)
The project sponsor is Taylor Varin (Client Service Manager), played by the trainer and assessor. You will have to: - Determine the project requirements
- Work in collaboration with pertinent stakeholders
- Scope the project
- Cost and resource the project
- Develop the project plan
- Execute the project
- Finalise the project
Each unit covered in your Diploma of Project Management will address a part of the project: - Scope
- Time
- Quality
- Cost
- Human Resources
- Information system and communication
- Risk
- Project Integration
- Communicate with influence
- Facilitate continuous improvement in project work
- Develop project workplace policy and procedures for sustainability
- Lead and manage project team effectiveness
BSBPMG531 addresses project time. Having a clear vision of the project and its structure will help you plan and implement it in simulated work conditions. Your trainer and assessor will provide support and mentorship in the role of Project Sponsor (PS). You will work in a project team of max four students. You will both lead the team and be a part of it to experience different project roles in the simulated work environment, project manager being the main one. Take turns playing the role of PM when the task requires project team collaboration. The trainer and assessor will observe project work and provide feedback on the Marking Sheet. Form or join a project team (3-4 students in the team). Document the name of the students in the table below: | Student Name | | | Student Name | | | Student Name | | | Student Name | |
You will collaborate with the project team in a simulated work environment to carry out the responsibility of your role as a PM relevant to time management. Although you will lead and collaborate with the project team, your assessment\'s work must be individual, and it will be marked as such. Please note that the performance evidence for this unit of competency requires you to demonstrate the ability to manage project time on at least two occasions. This assessment has been designed to meet that requirement. This task comprises of the following assessment methods: - Product-based ?
- Direct observation of Role-Play ?
- Case Study ?
- Other (specify) ?
It has been designed to evaluate your ability to/competency in: - Develop work breakdown structure with sufficient detail to enable effective planning and control
- Estimate duration and effort, sequence and dependencies of tasks, to achieve project deliverables
- Use project scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risks
- Contribute to achieving an agreed schedule baseline and communication of the schedule to stakeholders
Your assessor will be looking for demonstrated evidence of your competency in the above. You are required to address the following: - Task 2.1 Work Breakdown Structure:
- Develop a WBS
- Develop a WBS dictionary
- Task 2.2 Project Schedule:
- Develop a project schedule (Gantt Chart)
- Review the project schedule to determine its impact on project
- Task 2.3 Agree on schedule baseline:
- Present and discuss the planning work performed on project schedule and agree on the project schedule baseline
- Reflect on the work performed in this task
- Develop a WBS
- Develop a project schedule
- Review the project schedule to determine its impact on project
- Present and discuss the planning work performed on project schedule and agree on the project schedule baseline
Although the assessment requires group collaboration to simulate a work environment, the assessment submission is individual, and it will be marked as such. |
| What do I need to do to complete this task satisfactorily? | - submit the completed assessment tasks, according to instructions,
- complete the tasks with sufficient detail and present them in a professional manner,
- use your own words and reference sources appropriately,
- meet the word count where required,
- use the scenario provided,
- use the templates provided where required,
- for your performance to be deemed satisfactory in this assessment task you must satisfactorily address all of the assessment criteria,
- if part of this task is not satisfactorily completed you will be asked to complete further assessment to demonstrate satisfactory performance.
|
| Specifications | You must deliver/participate in: - Meeting with the project team and relevant stakeholders in week 3 (Role-Play)
- Meeting with the project team in week 3 (Role-Play)
You must submit to GOALS - Work Breakdown Structure in Task 2.1
- Work Breakdown Structure Dictionary in Task 2.1
- Project Schedule in Task 2.2
- Impact of the project schedule review in Task 2.2
- List of changes to WBS, WBS dictionary and Schedule in Task 2.3
- Reflection in Task in Task 2.4
- Work Breakdown Structure Case Study in Task 2.5
- Project Schedule Case Study in Task 2.5
- Impact of the project schedule review Case Study in Task 2.5
- List of changes to WBS and Schedule Case Study in Task 2.5
|
| Resources and equipment | - Computer with Internet access
- Access to Microsoft Office suites or similar software
- Learning material
- Scenario for assessment as provided
- Appendices as provided
- Relevant policies and procedures as provided
- Templates as provided
|
| Re-submission opportunities | You will be provided feedback on your performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment. |
Complete the following activities: This task requires you to:
- Develop a WBS and a WBS Dictionary
- Develop a project schedule using a Gantt Chart
- Discuss the project scheduling planning work with relevant stakeholders to reach an agreement on the project time baseline
- Reflect on the project scheduling work performed in this task
- Apply project time management techniques to a Case Study
Task 2.1 Work Breakdown Structure Develop:
- A WBS for the project (Template 1)
- A WBS dictionary (Template 2)
Collaborate with the project team to gather inputs and feedback to inform the development of the WBS and the WBS dictionary. Consult with the project sponsor (played by the trainer and assessor in the simulated work environment) as needed.
Template 1 -WBS Develop a deliverable oriented WBS for three levels work package starting with the key deliverables (3-5) and then adding work packages (2-3/deliverable) and sub-work packages (2-3/deliverable). Alternatively, you could structure the WBS by project phases with work packages and sub-packages associated with each phase (phase-oriented). Please note that you can use the template below or produce a WBS by listing, for example: 1< Deliverable 1>
-
Etc.
Template 2 -WBS Dictionary The WBS Dictionary is the formal project document that provides detailed descriptions of key information for all Elements in the Work Breakdown Structure and must comply with the 100% Rule. The 100% Rule requires that the WBS captures 100% of the project scope. However, since the titles of the WBS elements are only one or two words, it is impossible to confirm by just using the WBS that this rule has been met. The WBS Dictionary is the project document that describes the work in each element such that the project team is able to plan and execute 100% of the scope. (Source: https://www.workbreakdownstructure.com/wbs-dictionary ). We have created a simple template for the WBS dictionary below, complete it for each deliverable identified in the WBS. Note: if you have chosen to develop the WBS by project phase, develop the WBS dictionary by substituting the deliverable with the project phase and providing the necessary details to describe what each phase will deliver.
| Deliverable | Acceptance criteria | Summary budget and resources | Key risks | Milestones | Dependencies Assumptions Constraints |
|---|
As per the WBS. Include: - A brief description of the deliverable.
- A list of the personnel in charge to complete/achieve the deliverable. (example: who is in charge for each work package associated with the deliverable)
| Project Acceptance criteria are criteria that include performance requirements and essential conditions, which must be met before project deliverables are accepted (PMBOK Guide). (2-3/deliverable) | Budget and resources needed for the deliverable. | Identify 2-3 key risks associated with the deliverable. | Define 4-5 milestones for the deliverable to be completed. This should include: - Milestone
- Timelines (date or time range)
| List any task dependency (relationship in which a task or milestone relies on other tasks to be performed completely or partially); assumptions and/or constraints associated with the deliverable. Min. one dependency, one assumption and one constraint. |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
Task 2.2 Project Schedule - Develop a project schedule in the form of a Gantt Chart for the project.
The Gantt Chart must include:
- Tasks (with reference to WBS work package)
- Sub-Tasks (2-3 for each task)
- Responsibility for each task and sub-task
- Deliverable milestones
- Timeframe for completing the task
It is recommended that you use excel or another suitable project scheduling tool (please consult with the trainer and assessor). The Gantt Chart will show estimated task duration and effort, sequence and dependencies of tasks to achieve the project deliverables. Submit the Gantt Chart in a separate file with your assessment. Call the file:
Project Schedule. Consult with the project sponsor (played by the trainer and assessor in the simulated work environment) as needed.
- Review the Gantt Chart and identify the impact of the schedule on project time management, resource requirements, costs and risks.
Document your review in the table provided below.
| Impact of the schedule |
|---|
| Project time management What is the impact of the schedule you planned for on time management? For example, how would time delays impact the project? What should you be aware of? For example, can the project team work overtime? Have you considered holidays? (40-80 words) | |
| Resource requirements Based on the schedule that you have developed for the project, identify five (5) human resource requirements and five (5) physical resources that need to be acquired and allocated to achieve the project goals. | |
| Costs Based on the schedule that you have developed for the project, identify six (6) key cost items that you would include in the project budget to achieve the project goals. | |
| Risks Review the schedule that you have developed and identify four (4) possible risks that may impact the project. | |
Task 2.3 Agree on schedule baseline Schedule a time with the trainer and assessor in week 3 of class to present:
- The WBS
- The WBS dictionary
- The project schedule
to a group of relevant stakeholders (members of the project team and the project steering committee played by a group of classmates) in a simulated work environment. Duration: 15-20 minutes
When presenting your work:
- Explain the project scheduling tools used when planning the project schedule
- Show sequencing and dependencies of tasks
- Seek an agreement on assigned responsibilities for project schedule management
- Consider feedback and input from stakeholders and evaluate how to incorporate them into the project schedule
- Use communication techniques such as summarizing, questioning, paraphrasing and active listening
- Answer questions from the stakeholders
- Reach an agreement regarding the project schedule baseline and the finalisation of the WBS, WBS dictionary and project schedule.
Duration: 15-20 minutes. The trainer and assessor will evaluate your performance during the presentation and provide feedback on the marking sheet. If you are absent from class, you are responsible for making alternative arrangements with the trainer and assessor to present and discuss the WBS, the WBS dictionary, and the project schedule.
At the end of the meeting:
- Finalise the WBS, the WBS dictionary and the project schedule by implementing the feedback received by the stakeholders. Document the agreed changes in the table provided below:
| Agreed changes |
|---|
| WBS | |
| WBS Dictionary | |
| Schedule | |
Please note that the trainer and assessor will check that the agreed changes have been applied to WBS, the WBS dictionary and the project schedule submitted with your assessment.
Task 2.4 Reflection Reflect on the work performed when planning for project time management. Address the following:
- What technique/s did you use when developing the WBS? Why?
- What techniques/methods did you use when sequencing tasks?
- How did you identify task dependencies?
- Why was it essential to reach an agreement regarding the project schedule baseline with the stakeholders?
(50-100 words) Document your reflection in the space below.
Task 2.5 Case Study The Project Sponsor trusts your expertise in project management. The Project Sponsor asked you and your team to help with a project. The Marketing Team is organising an event to present the new campus to education agents. The Project Sponsor would like you to develop the time management plan for this project. The plan will be used by the marketing team in charge of organising the event. Please note the event will be planned and delivered by existing staff only: the marketing team, and any other individual staff you believe should be included from the organisational chart. Please see details below:
| Event (Project) | Presenting the new campus to education agents |
| Type of event | Virtual event Zoom meeting |
| Structure | Power Point Presentation Q&A |
| Duration | 1 hour |
| Date | Event Date: 20/6/20XX Note: event planning starts on 10/5/20XX |
| Presenter | Marketing Manager |
| Organiser | Marketing Team |
| Attendees | - Education Agents
- MMI -CEO
- MMI CFO
- Marketing Manager and Marketing team
- Academic Manager
|
| Budget | |
Complete the following tasks:
- Develop a WBS for the project (Template 1)
Collaborate with the project team to gather inputs and feedback to inform the development of the WBS. Consult with the project sponsor (played by the trainer and assessor in the simulated work environment) as needed.
Template 1 -WBS Develop a deliverable oriented WBS for three levels work package starting with the key deliverables (2-3) and then adding work packages (1-2/deliverable) and sub-work packages (1-2/deliverable). Alternatively, you could structure the WBS by project phases with work packages and sub-packages associated with each phase (phase-oriented). Please note that you can use the template below or produce a WBS by listing, for example: 1< Deliverable 1>
-
Etc.
- Develop a project schedule in the form of a Gantt Chart for the project.
The Gantt Chart must include:
- Tasks (with reference to WBS work package)
- Sub-Tasks (1-2 for each task)
- Responsibility for each task and sub-task
- Deliverable milestones
- Timeframe for completing the task
It is recommended that you use excel or another suitable project scheduling tool (please consult with the trainer and assessor). The Gantt Chart will show estimated task duration and effort, sequence and dependencies of tasks to achieve the project deliverables. Submit the Gantt Chart in a separate file with your assessment. Call the file:
Project Schedule- Case Study. Consult with the project sponsor (played by the trainer and assessor in the simulated work environment) as needed.
- Review the Gantt Chart and identify the impact of the schedule on project time management, resource requirements, costs and risks.
Document your review in the table provided below.
| Impact of the schedule |
|---|
| Project time management What is the impact of the schedule you planned for on time management? For example, how would time delays impact the project? What should you be aware of? For example, can the project team work overtime? Have you considered holidays? (30-50 words) | |
| Resource requirements Based on the schedule you have developed for the project, identify five (3) human resource requirements and five (3) physical resources that need to be acquired and allocated to achieve the project goals. | |
| Costs Based on the schedule you have developed for the project, identify six (3) key cost items you would include in the project budget to achieve the project goals. | |
| Risks Review the schedule you have developed and identify four (2) possible risks that may impact the project. | |
- Schedule a time with the trainer and assessor in week 3 of class to meet with the team to discuss:
- The WBS
- The project schedule
Duration: 15-20 minutes
When presenting your work:
- Explain the project scheduling tools used when planning the project schedule
- Show sequencing and dependencies of tasks
- Seek an agreement on assigned responsibilities for project schedule management
- Consider feedback and input from stakeholders and evaluate how to incorporate them into the project schedule
- Use communication techniques such as summarizing, questioning, paraphrasing and active listening
- Answer questions from the stakeholders
- Reach an agreement regarding the project schedule baseline and the finalisation of the WBS and project schedule.
The trainer and assessor will validate your active participation in the meeting and provide feedback on the marking sheet. If you are absent from class, you are responsible for making alternative arrangements with the trainer and assessor to present and discuss the WBS, the WBS dictionary, and the project schedule.
At the end of the meeting:
- Finalise the WBS, the project schedule by implementing the feedback received by the stakeholders. Document the agreed changes in the table provided below:
| Agreed changes |
|---|
| WBS | |
| Schedule | |
References | Please include your references below: (Please refer to this referencing guide if needed or speak to your trainer for any specific referencing requirements for this assessment) |
