Message for Analysis: Planning Meetings [LO-3]

Having led a meeting you want to ensure that, unlike many meetings, there is a definite follow-up process to ensure the meeting had value. Place the following actions in order of timing providing a brief explanation for each decision.

●● Send minutes and thanks to attending participants.

●●Write a comprehensive set of minutes which highlight the main actions agreed during the meeting and who has responsibility for each action.

●●Contact stakeholders, share the minutes with them and brief them on immediate and future outcomes.

●●Minute the date, time and place of the next meeting.

●●Create entries in your calendar to check on interim progress on all agreed actions.

●● Send an email to participants and stakeholders in the meeting to update them on progress since the meeting.

●● Seek feedback from participants on how the meeting progressed and ask for their ideas on improving productivity in future meetings.

●● Seek views on what items need to be included in the agenda for the next meeting.

●● Brief, personally, any participants who could not attend the meeting if required to act.