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business
megaproject management

Questions and Answers of MegaProject Management

1. Your organization initiated a project to raise money for an important charity. Your organization initiated a project to raise money for an important charity. Assume that there are 1,000 people in
6. Find at least two video clips and one article that show some of the risks involved in building and sailing the Titanic. Document your findings in a short paper, video, or presentation.
5. Assume the source selection criteria for evaluating proposals for a project is as follows:Management approach 15%Technical approach 15%Past performance 20%Price 20%Interview results and samples
4. List three negative risk events and three positive risk events for the Just-In-Time Training project. Briefly describe each risk, and then rate each one as high, medium, or low in terms of
3. Your company is planning to launch an important project starting January 1, which will last one year. You estimate that you will need one halftime project manager; two fulltime business analysts
2. Search the Internet for “project dashboard.” Find at least three different charts or examples that can be used on a project dashboard. Document your findings in a two-page paper or short
1. Find an example of a large project that took more than a year to complete. You can ask people at your college, university, or work about a recent project, such as a major fund raising campaign,
6. What is the difference between an RFP and an RFQ? Give an example of the appropriate use of each. How does procurement planning differ for government projects versus those in private industry?
5. Why is risk management often neglected on projects? Why is it important to take the time to identify and rank risks throughout the project’s life?
4. What is it important to plan for stakeholder engagement? Why is some of the information sensitive when planning how to work with stakeholders? Give examples of how you have planned in advance how
3. Why is it so difficult to ensure good communication on projects? What strategies can any project team use to improve communications?
2. What is the main purpose of a staffing management plan? What tool should you use to graphically show total staffing needs for a project? What tool should you use to clarify roles and
1. What is the main purpose of a project quality management plan? What are two metrics besides those provided in this chapter that Kristin and her team could use on the Just-In-Time Training project?
10. You want to have the least risk possible in setting up a contract to purchase goods and services from an outside firm. As the buyer, what type of contract should you use?A. fixed price B. unit
9. You can purchase an item you need for a project for $10,000 and it has daily operating costs of $500, or you can lease the item for$700 per day. On which day will the purchase cost be the same as
8. A _______________is a document that contains results of various risk management processes, often displayed in a table or spreadsheet format.A. risk event B. trigger C. risk register D. risk
7. What two dimensions should you use when evaluating project risks?A. probability and impact B. cost and schedule C. negative and positive D. source and responsibility
6. Suppose you are a member of Kristin’s team and you are having difficulties communicating with one of the supplier management experts who is providing important content for a class you are
5. Topics such as who will receive project information and who will produce it, suggested methods or guidelines for conveying the information, frequency of communication, and escalation procedures
4. A _______________ describes when and how people will be added to and taken off of a project.A. project organizational chart B. resource histogram C. responsibility assignment matrix D. staffing
3. A RACI chart is a type of _______________.A. project organizational chart B. resource histogram C. responsibility assignment matrix D. project dashboard
2. _______________ allow organizations to measure their performance in certain areas—such as failure rates, availability, and reliability—and compare them over time or with other organizations.A.
1. _______________ is defined as the degree to which a set of inherent characteristics fulfill requirements.A. Fitness for use B. Conformance to requirements C. Metrics D. Quality
Discuss the project procurement management planning process, and explain a make-or-buy analysis, procurement management plans, requests for proposal/quote, contract statements of work, and supplier
Discuss the five project risk management planning processes, and explain how a risk management plan, a probability/impact matrix, a risk register, and risk-related contractual agreements are used in
Understand the importance of planning stakeholder management, and describe the contents of a stakeholder management plan
Describe the project communications management planning process, and describe the importance of using a project communications management plan and project Web site
Explain the project human resource management planning process, and create a human resource plan
Discuss the project quality management planning process, and explain the purpose and contents of a quality management plan, project dashboard, quality metrics, and quality checklists
List several planning processes and outputs for project quality, human resource, communications, stakeholder, risk, and procurement management
5. As a team, find at least six examples of Gantt charts for various types of projects. Discuss the similarities and differences between how the WBSs are structured, how durations and dependencies
3. Using the information you developed in Project 1 or 2 role-play a meeting to review one of these planning documents with key stakeholders. Determine who will play what role (project manager, team
2. You are part of a team in charge of a project to help people in your company (500 people) lose weight. This project is part of a competition, and the top “losers” will be featured in a popular
1. Your organization initiated a project to raise money for an important charity. Assume that there are 1,000 people in your organization. Also assume that you have six months to raise as much money
7. Watch at least three videos related to planning the London Olympic Games. You can find some from www.apm.org.uk/learninglegacy, as described in the Video Highlights feature. What did organizers do
6. Create a cost estimate/model for redecorating a room using spreadsheet software. Assume you have one month and $5,000 to spend. Develop a WBS for the project and create a cost model based on your
5. Consider Figure 4-30. All duration estimates are in days, and the network proceeds from Node 1 to Node 9. (Note:Instructors should see the Instructor’s Manual for similar exercises.)
4. Find at least four samples of WBSs. Microsoft Project, MindView, AtTask, and other software includes templates that you can use as examples. Analyze the similarities and differences between the
3. Create your own WBS for building a new house by using the mind mapping approach. Assume that the WBS Level 2 categories include managing the project, finding property, securing a loan, designing
2. Review the sample scope statement in Figure 4-6. Assume you are responsible for planning and then managing the course development for the introductory supplier management course.What additional
1. Find an example of a large project that took more than a year to complete, such as a major construction project. You can ask people at your college, university, or work about a recent project,
5. What are the main planning processes performed as part of project cost management? What is the difference between a cost estimate and a cost baseline? Why is it important to have clear ground
4. What are the main planning processes performed as part of project time management? What is the critical path for a project, and why is it important to know which tasks are on the critical path?
3. What are the main planning processes performed as part of project scope management? What are some approaches for creating a WBS? Why is it important to develop a good WBS?What do you think about
2. What are the main planning processes performed as part of project integration management? What are the main documents created, and what are some of their main contents?
10. A __________ is a time-phased budget that project managers use to measure and monitor cost performance.A. cost baseline B. cost estimate C. life-cycle budget D. cash flow analysis
9. What cost estimating technique uses project characteristics in a mathematical model to estimate project costs?A. parametric modeling B. fast-track estimating C. analogous estimating D. critical
8. The ____________ method is a network diagramming technique used to predict total project duration.A. PERT B. Gantt chart C. critical path D. crashing
7. What is the most common type of dependency between activities?A. finish-to-start B. start-to-finish C. start-to-start D. finish-to-finish
6. What is the first step in planning a project schedule?A. creating a schedule management plan B. developing an activity list C. assigning resources to the project D. determining activity sequencing
5. A _________ is a deliverable at the lowest level of the WBS that represents the level of work that the project manager uses to monitor and control the project.A. WBS dictionary B. budget item C.
4. A _____________ is a deliverable-oriented grouping of the work involved in a project that defines the total scope of the project.A. contract B. Gantt chart C. WBS D. network diagram
3. Project teams develop a ___________ to coordinate all other project plans.A. strategic plan B. project management plan C. master plan D. project Web site
2. The main purpose of project planning is to:A. obtain funding for the project B. guide project execution C. clarify roles and responsibilities D. keep senior managers informed
1. What can project teams create to help promote teamwork and clarify team communications?A. a project Web site B. a team-building plan C. a team roster D. a team contract
Discuss the three project cost management planning processes, and create a cost estimate, cost baseline, and project funding requirements
Explain the four project scope management planning processes, and create requirements documents, a requirements management plan, a requirements traceability matrix, a project scope statement, a work
Discuss the project integration management planning process, and explain the purpose and contents of a team contract and a project management plan
Describe the importance of creating plans to guide project execution, and list several planning processes and outputs for project integration, scope, time, and cost management
5. As a team, research two different project management methodologies (other than using the PMBOK® Guide), such as PRINCE2, RUP, Six Sigma, etc. Summarize your findings in a two-to three-page paper
4. Perform the initiating tasks for one of the case studies provided in Appendix C. If you are working on a real team project, perform the applicable preinitiating and initiating tasks for that
6. Find two additional videos related to any of the topics in this chapter. Summarize your findings in a short paper or presentation, citing the video references.
5. Watch the videos called “How to Kickoff a Project” and“Starting a New Project” from www.projectmanager.com.Summarize key points in these videos and your opinion of them in a short paper or
6. Discuss the process for holding a project kickoff meeting. Who should attend? What key topics should be on the agenda?
5. Why should projects have a project charter? What is the main information included in a project charter?
4. What is the main purpose of developing a stakeholder management plan? What information in it might be sensitive and kept confidential?
3. Describe the purpose of a business case and its main contents.
2. What preinitiating tasks were performed for the Just-In-Time Training project? Does it make sense to do these tasks? What are the main initiating tasks?
1. Briefly describe what happens in each of the five project management process groups (initiating, planning, executing, monitoring and controlling, and closing). On which process should team members
10. Which of the following is recommended in this text but is not an output of initiating in the PMBOK® Guide, Fifth Edition?A. project charter B. stakeholder register C. kickoff meeting D. none of
9. Preparing a stakeholder register and performing a stakeholder analysis are part of which knowledge area?A. project integration management B. project human resource management C. project
8. All project meetings with major stakeholders should include.A. an agenda B. food C. name tags D. all of the above
7. Which project document should not be made available to all key project stakeholders due to its sensitive nature?A. project charter B. business case C. stakeholder register D. stakeholder analysis
6. What is a crucial part of the project charter—a section in which key project stakeholders acknowledge their agreement on the need for the project?A. project objectives B. approach C. roles and
5. What document formally recognizes the existence of a project and provides direction on the project’s objectives and management?A. project charter B. business case C. stakeholder register D.
4. What document provides justification for investing in a project?A. project charter B. business case C. net present value analysis D. stakeholder register
3. The best or “alpha” project managers spend more time on every process group than other project managers except for which one?A. initiating B. planning C. executing D. monitoring and controlling
2. In which of the five project management process groups are activities performed that relate to each knowledge area?A. initiating B. planning C. executing D. monitoring and controlling E. closing
1. In which of the five project management process groups is the most time and money usually spent?A. initiating B. planning C. executing D. monitoring and controlling E. closing
Prepare a business case to justify the need for a project Identify project stakeholders and perform a stakeholder analysis ? ju7
Discuss the initiating process used by Global Construction, Inc., including preinitiating tasks, breaking large projects down into smaller projects, and initiating tasks? klo7
Describe the five project management process groups, map them to the project management knowledge areas, discuss other project management methodologies and why organizations often develop their own,
5. Using your college, university, or an organization your team is familiar with, create a mind map of a SWOT analysis, including at least three branches under each category. Also add subbranches
4. As a team, discuss other methods you could use to select class projects. Be sure to review the other methods described in this chapter (besides a weighted scoring model). Document your analysis of
3. Develop criteria that your class could use to help select what projects to pursue for implementation by your class or another group. For example, criteria might include benefits to the
2. Search the Internet to find two good examples of how organizations group projects into programs and two examples of how they create project portfolios. Write a one-to two-page paper or prepare a
1. Find someone who has been involved in the project selection process within an organization. Prepare several interview questions, and then ask him or her the questions in person, via the phone, or
6. Watch several of the video tutorials for using MindView Business software from www.matchware.com/intropm. Create your own mind map using this software for a project to plan your dream vacation.
5. Watch two different videos about creating and using mind maps, as described in the Video Highlights feature in this chapter. You can find your own videos, or use the direct links available from
4. Search the Internet for software that helps organizations perform strategic planning, project selection, or project portfolio management. Summarize at least three different tools and discuss
3. Search the Internet to find a real example of how a company or organization uses a structured process to aid in project, program, and/or project portfolio selection. As an alternative, document
2. Create a weighted scoring model to determine which project to select. Assume the criteria are cost, strategic value, risk, and financials, with weights of 15%, 40%, 20%, and 25%, respectively.
1. Perform a financial analysis for a project using the format provided in Figure 2-5. Assume the projected costs and benefits for this project are spread over four years as follows: Estimated costs
5. What are the five levels of project portfolio management? r=68
4. What are three main benefits of grouping projects into programs? r=68
3. How do you decide which projects to pursue using net present value analysis? How do return on investment and payback period relate to net present value? r=68
2. What are the stages called in the four-stage planning process for project selection? How does following this process assist in selecting projects that will provide the most benefit to
1. Why is it important to align projects to business strategy? What is SWOT analysis? How can you use a mind map to create a SWOT analysis and generate project ideas? r=68
10. Many organizations find duplicate or unneeded projects after they perform which step in project portfolio management? r=68 A. prioritizing the projects in their list B. dividing the projects into
9. The goal of project portfolio management is to help maximize business value to ensure _______________. r=68 A. profit maximization B. enterprise success C. risk minimization D. competitive

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