List 5 Project communication methods for the attached PMP Prep Course along with including the : - objective of the communication- medium ( is it face to face , emailed , online, conference, etc.)- frequency ( is it once , weekly , monthly) - owner- Deliverable ( agenda , meeting minutes , action item log, project schedule, slide updates etc )- Format ( is it soft copy , hard copy, etc,)
\fLUlTllTlUJ'JIUallUl'lS lVlElll'lx (16111165 [116 lUllUW'ngI What information will be communicated How the information will be communicatedin meetings, email, web portal, etc. When information will be distributedthe frequency of proj ect communications Who is the recipients of the information Who is responsible for communicating the information Approximately 30% ofa Project Manager's time is spent communicating. Think about it as a Project Manager you are spending most of your time measuring and reporting on the performance of the project, composing and reading emails, conducting meetings, writing the project plan, meeting with team members, overseeing work being performed, meeting with clients over lunch and malty more activities related to your projects. You should give considerable thought to how you want to manage communications on this project. Please note that the CommLutications Matrix will be updated as communication needs of the program change. Updates may be required due to changes in personnel, scope, budget, or other reasons. Additionally, updates may be required as the project matures, and additional requirements are needed. Most projects consist of a broad range ofstakeholders all of whom may have differing interests and influence on the project. As such, it is important for proj ec' teams to determine the communication requirements of these stakeholders in order to more effectively communicate project information. [$11511 L!|"|'.'.|' l||| '| This is a modified version at the free Project Communications Management Plan Template createld'by wviuw. i'IOJectWhnagementDoc', com Communications Matrix: EXAMPLE Communication ObjectiveotCommunication m\" Deliverable Format \"ape Kickoff Meeting Introduce the project team and Projec Project Sofi copy archived on the project. Review project [Sponsor Manager gendaA project SharePoint site and objectives and management Projec M project web site approach. I Team eeting Stake Minute holders s . Project Team Review status of the project Face _' ' Project A ' Hard copy ofmeeting Meetings with the team. to Face ' Manager genda minutes provided to C onf M primary Stakeholders erence Call eeting ' Soft copy archived on Minute project SharePoint site and project web site Technical Design Discuss and develop technical ' ' .' Projec Technical ' Sofi copy archived on Meetings design solutions for the ' ' [Technical Lead ' project SharePoint site and project. Staff project web site ' ' Hard copy of change requests fed into organization's configuration control board eeting Minute 5 Monthly Project Report on the status of the ' Face 11111141311me '13 --' ""1" \"'\"WO Project - SI ' Hard copy provided to Status Meetings project to management. to Face Manager ide Program Management
