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project management

Questions and Answers of Project Management

How does the contractor (SDO) become involved in a project?
What is the purpose of an RFP? Describe the contents of an RFP.
What are user requirements? How do they differ from user needs?
Who prepares the proposal? Describe the proposal preparation process.
What is the statement of work (SOW)? In what documents does the SOW appear?
16. What contractor qualifications might the customer look for in a proposal? What else about the contractor might the customer look for?
17. What parties are considered subcontractors in a project?
18. Discuss the purpose of a business case study for internal projects. What does the study include, and who prepares it?
19. How is the RFP/proposal process adapted to large projects that potentially have numerous stakeholders but initially only a few have been identified?
20. In contracting out work, does the customer relinquish all control over the project to the contractor?Explain.
21. How can a contractor be both the sender and receiver of RFPs; that is, how can it both prepare and submit proposals and receive and review proposals?
22. When a contractor hires a subcontractor, to whom is the subcontractor obligated—the enduser customer or the contractor?
23. What must the project manager know to be able to effectively negotiate a contract? Consider aspects of the customer, competition, and technical content of the proposal.
24. Discuss the difference between the SOW, CSOW, and work requisition or work order.
Why was the system a failure?West Coast University Medical Center (WCMC) is a large teaching and research hospital with a national reputation for excellence in health care practice, education, and
What was the likely cause of its lack of use?West Coast University Medical Center (WCMC) is a large teaching and research hospital with a national reputation for excellence in health care practice,
What steps or procedures were poorly handled in the project conception phase?West Coast University Medical Center (WCMC) is a large teaching and research hospital with a national reputation for
What do you think will happen?X-Philes Data Management (XDM) Corporation (motto: “The truth is out there”) is preparing to contract out work for two large projects: Scully and Mulder. The
How do you think the crisis facing Yrisket will affect the Mulder and Scully projects? The two projects are very similar, yet do you expect Yrisket to treat them the same?X-Philes Data Management
How were the points in the “Weighted Total” column determined? Show the computations.Five proposals were submitted to NASA to design and build the Apollo spacecraft. An evaluation board of more
2. North American rated third out of five contractors in the Weighted Total column, yet was awarded the contract. How did that happen? What are the lessons from this example?Five proposals were
What is the purpose of the kickoff meeting? When is the meeting held, and who runs it?
Describe briefly the contents of a project execution plan.
Describe phased project planning.
What are user requirements, system requirements, and system specifications? Give examples.How are they related?
What are functional requirements? What are performance requirements? Give examples.
What are “non-functional requirements”? Give examples.
Describe concurrent engineering.
13. Describe the stages of systems engineering in Figure 4.8. Think of some projects and describe the stages of systems engineering in these projects.
14. Distinguish the following: functional requirements, performance requirements, and verification requirements. Give an example of a functional requirement and its associated performance and
What is meant by the term “traceability”?
16. Think of a simple system like a mousetrap, tape dispenser, or can opener. Draw a simple highlevel functional flow block diagram for it. If possible, decompose each of the functions into
Briefly define the purpose of quality function deployment (QFD).
What is the source of customer needs or requirements that appear in the house of quality?
19. Think about the following or use whatever consumer research material available to you to define customer needs or requirements for the following:a. A “good” college course.b. Toaster (or
What is the purpose of the project charter? What is included in the charter?
To what situations does agile project management apply? How does agile differ from “waterfall”?
Did the project have a kickoff meeting? What happened there?
How did the project manager become involved in the project? Was she selected as project manager before or after the proposal was completed?
How was the project team formed?
Were there user requirements? How were they defined? Were they “well-defined” requirements?
Were there any system requirements? Were they clear and utilized by the project team?
Were there any system specifications and performance requirements? If not, how did the project team know what was required of the end-item?
Did the project have a project execution plan? If so, describe the contents. If not, how did the team know what they were supposed to do (tasks, schedules, responsibilities, etc.)?
Describe the process of creating the project plan.
Did different stakeholders participate in defining the requirements and creating the project plan?
Was QFD or a similar process used to define requirements and/or create the project plan?
What is your overall impression about how well the definition phase was conducted in the project and of the quality of the system requirements and project plan?
What steps or actions should the architect and contractor have taken before committing to the specifications on the window units and spacing between granite slabs that would have prevented this
What happened to this project? What are the factors that contributed to Revcon’s failure to get the product it wanted? For each factor, discuss what might have been done differently.Revcon Products
What went wrong with the project?Lavasoft Company is developing new website software for a corporate client. The project starts out when a few Lavasoft staffers meet with the client to create a list
Where were mistakes made in the project initially?Lavasoft Company is developing new website software for a corporate client. The project starts out when a few Lavasoft staffers meet with the client
How were problems allowed to persist and go uncorrected for so long?Lavasoft Company is developing new website software for a corporate client. The project starts out when a few Lavasoft staffers
List the phases of the project and indicate the minimum and maximum cost of each phase as foreseen in August 2006.July 12, 2006: Peter’s firm acquires the rights to an ore body in the Canadian
“While estimates for the distant future are very ‘broad brush’, it is always possible to make relatively accurate estimates for the imminent phase of a project.” Explain.July 12, 2006:
Describe how each of the proposed project phases will help reduce the risk of the project.July 12, 2006: Peter’s firm acquires the rights to an ore body in the Canadian Shield region. The firm is
Comment on the problem that, once money has been allocated to the process, people might become “hooked” into the project and be tempted to go ahead regardless of high risks.July 12, 2006:
How would you determine the value of accurate estimates for the number of ounces that could be mined and for costs?July 12, 2006: Peter’s firm acquires the rights to an ore body in the Canadian
Would you trust any internal rate of return or net present value estimates at this time?July 12, 2006: Peter’s firm acquires the rights to an ore body in the Canadian Shield region. The firm is
The INCOSE Transportation Working Group determined that a requirements traceability matrix, which was not used in the project, could have—were it used—aided in technology-related decisionmaking
What is the role of interaction design in product design and development?
What does the plan for production/build include?
What happens during the production/build stage? How is work planned and coordinated?Who oversees the work?
Discuss user training and why it is sometimes included in the implementation stage.
Describe the different strategies for installing or converting over to the new system.
What is involved in planning and scheduling the project termination?
What are side items? Give examples not used in this book. How can they delay project completion?
What kinds of negotiated adjustments are made post-acceptance to the contract? Why would a user or contractor want to specify the terms of a contract after the project is completed?
What is a punch list?
What are project extensions, and how do they originate? How is a project extension managed?
What are the differences between the two kinds of project summary reviews: the post-completion project (or postmortem) review and the post-installation system review? Describe each.
Describe what happens during the operation phase. What role does the systems development organization (contractor) play in this phase?
If the end-item is a building or other “constructed” item, how was it turned over to the user?Describe the testing, acceptance, training, and authorization process.
Did any follow-up projects grow out of the project being investigated?
Describe the project summary review (postmortem). Who prepared it? To whom was it sent?How was it used? Where is it now? Show an example (or portion of one).
Was there a post-installation review of the product or project output? When? By whom? What did they find? Did the client request the review or was it standard procedure?
What happened to the project team after the project was completed?
Did the contractor or project manager remain involved with the customer and end-item through an extended agreement?
Comment on Jack’s neglect to conduct a post-completion project review. Is a review unnecessary whenever a project is considered a success?Construction of the new Information central building at
Is the project really a success? What kind of follow-up steps should Finley and SLU have done after the project was completed?Construction of the new Information central building at South Land
What questions need to be answered whenever a new project is planned? What are the steps in the planning process that answer these questions?
What is the purpose of a project execution plan? At what stage of the project should this plan be prepared?
Can a project be undertaken without an execution plan? What are the possible consequences?
Which aspects of the execution plan might be eliminated for projects with small budgets?Which might be eliminated for short-duration projects (few weeks or months) with relatively few tasks?
A section for addressing risk and uncertainty is often left out of the project execution plan.What are the potential pitfalls of doing this?
What is the purpose of the project scope statement? What information is used to create the scope statement? How is the scope reflected on the WBS?
What is the statement of work? In what documents does the SOW appear?
What are similarities and differences between the SOW and the project charter?
Think of a somewhat complicated endeavor you are familiar with and develop a WBS for it.(Examples: wedding, high school reunion, questionnaire survey, movie or stage play, etc.)Now repeat for a
How do you know in a WBS when you have reached a level where no further breakdown is necessary?
Could the WBS in Figure 6.5 have started with different Level-2 elements and still result in the same work packages? In general, can different WBS approaches give similar results?
What is the relationship between the WBS and organization structure? In this relationship, what is the meaning of a “control account”?
18. Construct a responsibility matrix using the WBS you developed in question 9. In doing this, consider the project organization and the managerial/technical staff to be assigned and their duties.
19. What function does the responsibility matrix serve in project control?
20. Could a responsibility matrix seem threatening to managers and others? Why?
21. Distinguish an event from an activity. What problems can arise if people on a project confuse these terms?
22. Distinguish an interface event from a milestone event. Give some examples of each. When is an interface event also a milestone event?
23. How are project-level and task-level schedules prepared? What is the relationship between them? Who prepares them?
24. Construct a Gantt chart similar to the one in Figure 6.10 using the following data: When will task G be completed? Task Start Time (wks) Duration (wks) ABCDEFG 0 6 7 7 8 9 G 12 534 9 287
Is the Gantt chart adequate for planning and controlling small projects?

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