You are the hotel manager in charge of You are the hotel manager in charge of meeting rooms. A local organization has held a conference at your hotel every year during the first weekend of May. However, they did not formally reserve the rooms for the following year, and another group has now claimed them. You must let the organization know the rooms are not available for the usual weekend, but the weekend before and the weekend after are still available. How should you begin your communication?meeting rooms. A local organization has held a conference at your hotel every year during the first weekend of May. However, they did not formally reserve the rooms for the following year, and another group has now claimed them. You must let the organization know the rooms are not available for the usual weekend, but the weekend before and the weekend after are still available. 

How should you begin your communication?