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business
project managers

Questions and Answers of Project Managers

Write a project proposal for the following situations:a You want to organise a graduation party for your department and you need management cooperation and funding.b You want to organise a three-day
Why write a project proposal? During which phase of the project should this be done?
a What is a kick-off meeting?b What is another name for a kick-off meeting?c What are three objectives of a kick-off meeting?
What is a pilot project? Give two reasons why an organisation would run a pilot project.
What are three types of companies that frequently work on projects?
The first step towards achieving effective communication between people of different cultures working in a multicultural project is to become aware of one’s own culture.a On the basis of the
Discuss the following statements in groups:a Being a project manager is a full-time job.b Not everybody can learn to be a project manager.c A project manager should be familiar with all the details
a What is the difference between a ‘project’ and a ‘program’?b What is a steering committee?c What is a task force?
Organise a brainstorming session in accordance with the guidelines of Section 2.13 with the following topics:a Organising an outing for your department b A new project c A topic of your choice
Which of the decision-making processes discussed in Section 2.15 is used by your project group? Give examples.
When a large reorganisation involves involuntary dismissals, some companies hire a temporary project manager from outside the company.Explain why this is preferable to bringing in a project manager
List one advantage and one disadvantage of contracting out a project as a turnkey project.
a Explain why determining which Belbin team role(s) a person plays can benefit a project.b Which Belbin team roles are absolutely necessary in order to put together a good project team? Which project
What is meant by the following:a An organisational chart b A line organisation c A competence d A steering committee e A committee of experts f A working group g A subject expert h A stakeholder i
Discuss in groups what measures a project manager can take to ensure that the project group works effectively and efficiently.
What two advantages does hiring in consultants have? Can you think of a disadvantage?
Examine figure 2.4.a In your own words, explain what the relationship is between the sponsor and the project manager.b What is the difference between the project result and the project goal?
A seminar is being arranged at some holiday resort to make sure that‘everyone is rowing in the same direction’. What might be the point of this seminar?
What communicative skills are needed to work on a project? Which of these do you yourself possess? Which do you lack, and how can you go about acquiring them?
Suggest two reasons why a project manager should pay attention to good information and public relations.
a What does ‘A project manager should have insight into company policy’mean?b ‘A project manager should be an expert in the subject of the project’.Comment.
Indicate whether the project manager’s responsibilities as described in this chapter are internal, external or organisational.
List two reasons why the users of a project’s end result should be involved in the project process.
Section 1.2 gives examples of projects. Choose ten projects (alone or together with your instructor) and indicate who the users of the project results would be.
A project should have one (and only one) sponsor. A project manager should not accept the job if the situation is otherwise’. Comment.
What does ‘A project organisation is separate from the normal line organisation’ mean?
Draw an organisational chart for:a A bread factory b An organisation that you know of
Describe in as SMART terms as possible and make your own assumptions.a You have to carry out a survey with your group b You have to organise a party c You want to be a successful student.
Discuss the following statements in groups:a Working in a project-like way is a trend that is likely to be short-lived.b Devising a project plan takes up a lot of time and is better left out,
C ompany Y never works with projects. Explain step by step how the company can implement a project-based approach.
Clothing manufacturer X is not doing well.a List three possible causes.b For every cause, come up with a project that could resolve or turn around the problem.
a Chose five of the examples given in Section 1.2. Ask your trainer or teacher for assistance if necessary.b Give a clear description of the outcomes of each of these projects.c C ompare your answers
E xplain why projects are being carried out more frequently now than in the past.
Should a final thesis project for an institute for higher professional education be regarded as a project? Comment.
This assignment should be done in groups. Each group is assigned to list as many activities associated with the following projects as possible:a Organising a big party b Organising an excursion to
What is meant by:a A discipline b Brainstorming;c A prototype d The implementation of a project e Conversion f A project plan
Describe the following goals using the SMART principle:a I want to be a journalist.b I want to use my time better.c I want to be a better student.d The cafeteria needs updating.e I want to improve my
Large ‘jobs’ are not always carried out as projects.a List three advantages of a project-based approach.b List three disadvantages of a project-based approach.
Suppose someone wants to start a copying company.a Which phases would you recommend?b List a number of activities for every phase.
In which phase of a project do the following belong?a Design report b Project plan c Building plans d Project proposal e Project result
a Why is it advisable to work from the top down?b What does ‘Projects are sometimes difficult to manage’ mean?
What are the different types of projects? Explain which type you believe is the most difficult to carry out.
E xplain the following statement: ‘Improvisation can be turned into routine using a project-based approach.’
Examine Figure 1.6 and say something about each element in your own words.
a Define a project.b Which persons participate in a project and what are their roles?
Name three projects in your own area of expertise.
a Which six phases in a large-scale project are used in this book?b Describe in your own words the contents of each of these phases.c Which phases can be combined for a small project?d Explain why
a For which of the three groups of activity that have been mentioned in this chapter is it possible to draw up working procedures?b Give three examples of situations where activities could be carried
Why would a project governance model be needed at an enterprise level? What functions would it serve?
What do you think are the three most critical factors in a change management initiative? Why?
How would you go about adapting an agile approach to a company that has an existing management structure built around a traditional PMO and a plan-driven approach to project management?
If you sense that there is some resistance at the enterprise level to implementing an agile transformation, how would you deal with that resistance?
What do you think is the most important factor in developing a successful agile transformation?Why?
Discuss how the concept of value disciplines might apply to some of the companies that you’ve been associated with. Did the company have a clear idea of what its primary value discipline was?Was it
Why is corporate culture and values so important to successfully implementing an agile project management approach?
What are the potential solutions?
What is the potential impact of having a misalignment of different levels of management in an agile implementation?
Why is it more difficult to implement an agile development approach in a company that has a project-oriented business model? How would you go about resolving this difficulty?
What is the lean startup approach? What value does it provide? Where would it be most useful?
How is the role of a Project Management Office (PMO) different in an agile environment?
What are the limitations in a Scrum-of-Scrum approach?
What do you think is the most important obstacle to overcome in implementing an enterprise-level agile transformation? Why?
What do you think is the most significant difference you will encounter in a typical enterprise-level agile project? Why?
Analyze the following situations and identify the appropriate principles of product development that you might be important to consider in defining an appropriate solution to each:◾ A project is
How do you think that an understanding of lean manufacturing principles might influence an agile project management approach?
Discuss an example of a situation where lean thinking could have been used to improve the overall efficiency of the process. What was some of the waste involved in the process? How could it have been
How do you think that an understanding of the principles behind Total Quality Management might influence an agile project management approach?
Discuss an example of a problematic situation where the TQM principles might have been used to improve the overall quality of the work. What were some of the issues that impacted the quality of the
Discuss an example of a problematic situation where you might have used systems thinking to analyze the situation and determine an appropriate solution.
Assign the backlog items to releases and sprints as follows:◾ Release 1—Introduction, Course Objectives, and Agile Overview◾ Sprint 1—Introduction and Course Objectives◾ Sprint 2—Agile
Enter the product backlog given in Table 10.3 into the VersionOne tool.
Create an online VersionOne demo account to use the VersionOne tool.
What do you think is the most important factor in choosing an appropriate tool for an agile project environment? Why?
What agile tool capability do you think is most important in a typical agile project? Why?
What are some of the challenges associated with distributed and/or offshore teams, and how would you go about resolving them?
What is an information radiator? What are the advantages of online tools for managing communications in an agile project?
What are the major differences between communications practices in an agile project and a conventional, non–agile project? Why is communications so important in an agile project?
Discuss how you might take a different approach to a project based on a broader understanding of the knowledge areas in PMBOK®.
What do you think is the most likely role for a project manager to play in an agile project?
What would be the most difficult change? Why?
What do you think is the most important shift in thinking that a project manager needs to make to operate in an agile environment?
I need to develop an estimate for the schedule required to develop course materials to support this book. I have identified the following tasks and estimated the work associated with each task in
Complete the agile estimation exercise on the following page and answer the following questions:◾ Select two to three of the items in the list and write a user story to describe each one.◾ If the
What is the advantage of story points over estimating in hours?
Discuss an example of a real world project and how you might have done it differently with a more agile estimation approach.
How would you go about determining the appropriate estimation strategy for a project?
Discuss an example of a problematic project situation and how you might have applied the theory of constraints to analyze the problem and find an appropriate solution.
Explain how WIP limits affect a Kanban process.Theory of Constraints
What is a Kanban board? How is it used in Scrum?
What are the most important differences between a Kanban process and Scrum? When would a Kanban process make more sense than a Scrum process?
When would it not work so well?Kanban Process
What is time-boxing? What is the alternative? Why is time-boxing generally considered a better approach for agile projects?
What are the factors that contribute to maximizing flow?Time-boxing
Explain what automated regression testing is and why it is important in an agile project.
Why is it important that tests be repeatable in an agile project?
What is the role of a QA tester in an agile project? How is it different from a conventional, non–agile project?
What does the definition of “done” mean, and what is its importance in an agile project? Provide an example of a definition of done.
What is the biggest advantage of an agile quality management approach over a conventional non–agile testing approach? How is it different? What do you think it would take to make it work
What is test driven-development, and how is it different from acceptance test-driven development?
What is continuous integration, and why is it important in an agile project?

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